Module
Accounts Payables
Streamline vendor management and payment processing for your church. Fully integrated with your front-end operations - purchase orders and vendor invoices seamlessly flow into Accounts Payables. Track invoices, manage service contracts, and process payments efficiently with full audit trails.
Key Benefits
Efficient vendor and payment management for your church
Easy Vendor Setup
Import vendor contact list and opening balances using Excel template
Online Submissions
Vendors can submit invoices directly via REALTIMME website
Complete Control
Contract management, payment scheduling, and approval workflows
Purchase Order
Send PO for approval and confirmation via email, no more paper and pen
Seamless Integration
Fully integrated with POS, Events, and other front-end modules. Purchase orders and vendor transactions automatically flow into Accounts Payables for complete financial visibility.
Complete Feature Set
Everything you need to manage accounts payables for your church
Easy Migration of Vendor Contact List
Helpfile link:
Vendor Contact List
Start date and End date to set contract period to control payment schedule.
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Contractors' Invoice
Record all suppliers' invoices on an accrual basis with Print Purchase audit trials. Calculate input tax if your church is GST registered.
Payment to Vendor
Make payment upon the due date with a Print payment voucher (PV).
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Vendor Submission via Realtimme Website
Your vendors can submit their monthly invoices directly via the Realtimme website. Invoices automatically flow into your Accounts Payables module, eliminating manual data entry.
New feature
Ad-Hoc Payment (Non AP)
Make ad-hoc payment to the one-off supplier with a Print payment voucher (PV)
Credit Note / Adjustments
Record adjustments or credits against vendor's account with Print Credit Note audit trials.
Debit Note
Record vendors' ad hoc invoices for parts and repairs that is outside the contracts, with Print Debit Note audit trials.
Vendor Aging Report
Track outstanding payables by vendor and aging period.
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E-Approval
Your church leadership and finance committee members can view payment vouchers online and approve payments directly via the Realtimme website
Coming soon
Seamlessly Integrated with Your Front-End Operations
All vendor transactions and purchase orders automatically flow into Accounts Payables
One Unified System
Accounts Payables is fully integrated with POS, Events Setup, and all front-end modules. Purchase orders created in your operations automatically flow into Accounts Payables, and vendor invoices can be submitted directly through the system - eliminating duplicate data entry.
- Purchase orders from front-end modules automatically create payables entries
- Vendors can submit invoices directly via the website
- Service contracts and event vendor payments automatically tracked
- All transactions flow seamlessly to General Ledgers for complete financial reporting
Why This Module Matters
Save Time
- Vendors submit invoices online
- Automated GST calculations
- Scheduled payments based on service contracts
Better Control
- Complete audit trails for all transactions
- Service contract period management
- Aging reports for cash flow planning
Ready to Optimize Your Payables?
Contact us to learn how REALTIMME can streamline your church's accounts payables management