Built for Accountability
Compliance & Security
Our comprehensive solution ensures transparency, accountability, and compliance reporting. Built with internal controls designed for churches and charitable organisations.
Comprehensive Compliance Features
Built with internal controls and reporting compliances designed for churches and charitable organisations. Our 30 years of knowledge ensures accountability and transparency in your reporting.
Accountability
Only a single user with superior rights must be in the system. All posting will be tagged with the user and time of saving each transaction. All reported printed will have date and time stamps with user id printed in the report.
- Single user with superior rights in the system
- All postings tagged with user and timestamp
- All reports include date, time, and user ID stamps
- Same-day amendments by authorized user will be replaced with latest ID
- Fixed assets (movable or non-movable) must be accounted for
- All dated documents are serially numbered
Security
User rights and access to any modules for creating new transactions or report printing can be managed by a supervisor right user. Transaction date can be locked to prevent even the highest user rights to make changes to reported financial statements.
- Supervisor-controlled user rights and module access
- Transaction date locking to prevent unauthorized changes
- Financial controller responsible for integrity and accuracy
- Only authorized user can lock/unlock dates
- Daily backup archiving for last 30 days (standard)
- 365 days storage archive available (separate quote)
- Report extraction (Excel/PDF) limited to authorized users only
Transparency
Management that may not be at the premise can be given the rights to access the dashboards from anywhere 24/7. Supervisor can manage the reports available to the management as part of the accountability and compliance requirements.
- 24/7 dashboard access from anywhere
- Supervisor-managed report availability
- All reports and audit trails available for inspection
- Real-time visibility for management
- Complete transparency in operations
Due Diligence
Cash and collection is the most important line item in the financial statement. Daily settlement and vendor approval systems will control the cash movement. Stocks level for sales can be monitored and verified based on stock-take reports.
- Daily settlement and vendor approval systems
- Cash movement control and monitoring
- Stock level monitoring and verification
- Print 5 or X most active stock reports
- Print 5 most high-value revenue reports
- Daily comparison reports
- Supervisor daily collection reconciliation
Timely Reporting
As part of compliance and accountability, timely reporting is of paramount importance. A user id and time stamp will be in the report to reflect a snapshot of the report at the point in time. It must be stored separately for comparison purposes for use when there are amendments made.
- User ID and timestamp on all reports
- Snapshot reports stored separately
- Comparison capability for amendments
- Timely reporting for compliance
- Historical report tracking
Access Restriction
We set a Supervisor user group with the highest authority to set and limit other users to each module and to print selected reports. As part of accountability, only one user can be set as a supervisor to control other users' access and report printing.
- Supervisor user group with highest authority
- Module-based access control
- Report printing restrictions
- Single supervisor for accountability
- Role-based access control
- Operational users blocked from accounting modules
Management Reports
Comprehensive reporting suite for management oversight and decision-making.
- Income and Expenses reports – Monthly and Year to Date
- Balance Sheet reports – Month to Date and Monthly comparison
- General ledger report – Monthly and Year to date
- Vendor aging report
- Month-end collection report
- Vendor accrual report
- Month-end cash undeposited report
Operation Reports
Daily operational reports for POS and event management to ensure accurate record-keeping and reconciliation.
- POS daily settlement reports
- Daily collections cross-check by payment mode
- Manager confirmation and POS closing
- Final posting to accounts receivables
- Daily sales and events report
- Excel and PDF format export
Two-Factor Authentication (2FA)
We use 2 factor authentication to ensure that login user is authorized and limit the access to only authorized module. User specific to require 2 FA when login.
- Two-factor authentication for login
- Authorized user verification
- Module-specific access control
- User-specific 2FA requirements
- Enhanced security for sensitive operations
Audit Trail
All posting comes with audit trail report with date, time and user stamp. Keep reports in PDF format for verification, backup or forensic purpose.
- Complete audit trail for all postings
- Date, time, and user stamp on every transaction
- PDF format for verification
- Backup and forensic purposes
- Complete transaction history
Data Protection
Personal data will be masked during operations with no access by junior staff. Telephone number or NRIC number will be only visible of last 4 digits. Printing on document will also be the last 4 digits.
- Personal data masking during operations
- Junior staff access restrictions
- Last 4 digits visibility for sensitive data
- Protected printing on documents
- PDPA compliance
Why Compliance Matters
Our 30 years of knowledge of business workflow and internal control to meet compliance and transparency requirements make our clients confident in accountability and transparency in their reporting.
Accountability
Every transaction tagged with user and timestamp for complete traceability
Security
Two-factor authentication and role-based access control
Transparency
24/7 dashboard access and complete audit trails for inspection
Ready to Ensure Compliance?
Get comprehensive compliance features built specifically for churches and charitable organisations. Contact us for a free demo.