Module
Membership / Members' Record
Comprehensive membership management system for churches. Track member accounts with start and expiry dates, send automated reminders via email or post, and maintain complete member records.
Key Benefits
Why churches choose our Membership system for member management
Membership Lifecycle Management
Complete management of member accounts from creation to expiry. Set up memberships with personalized names and track their entire lifecycle in one centralized system.
Start and Expiry Date Tracking
Set and track start dates and expiry dates for each membership. Automatically identify memberships approaching expiration for proactive renewal management.
Mass Email Reminders
Send automated reminder letters via mass email through Sendinblue integration. Notify members about upcoming expirations, renewals, and important updates efficiently.
Postal Reminder Letters
Generate and send reminder letters via traditional postal mail. Print personalized letters with member details, expiry dates, and renewal instructions for members who prefer physical correspondence.
Complete Feature Set
Everything you need to manage memberships for your church
Member Account Creation
Create member accounts with personalized membership names (e.g., 'John Smith'). Set up complete member profiles with contact information, membership type, and important dates.
Start Date Management
Set and track the start date for each membership. The system records when a membership begins, providing a clear timeline for membership duration and renewal calculations.
Expiry Date Tracking
Monitor expiry dates for all memberships. The system automatically identifies memberships approaching expiration, allowing you to proactively reach out for renewals.
Membership Renewal Management
Streamlined process for renewing memberships. Extend expiry dates, update member information, and maintain continuous membership records without losing historical data.
Mass Email via Sendinblue
Send automated reminder emails to multiple members at once using Sendinblue integration. Create personalized email campaigns for membership renewals, updates, and important announcements.
Postal Reminder Letters
Generate and print reminder letters for postal delivery. Create personalized letters with member names, membership details, expiry dates, and renewal instructions for traditional mail communication.
Member Search and Filter
Quickly find members using search functionality. Filter by membership status, expiry date, membership type, or any other criteria to manage your member database efficiently.
Member Profile Management
Maintain comprehensive member profiles with contact details, membership history, payment records, event participation, and all relevant information in one place.
Membership Status Reports
Generate reports on membership status, expiring memberships, renewal rates, and membership trends. Make data-driven decisions about membership management and retention strategies.
Automated Reminder Scheduling
Schedule automated reminders to be sent at specific intervals before membership expiry. Set up reminders for 30 days, 14 days, and 7 days before expiration to maximize renewal rates.
Membership History
Maintain complete historical records of all membership activities, renewals, status changes, and communications. Access full membership lifecycle information for any member.
Bulk Operations
Perform bulk operations on multiple memberships simultaneously. Update expiry dates, change membership status, send mass communications, and manage groups of members efficiently.
Why This Module Matters
Save Time
- Automated reminder emails and letters
- Quick member search and profile access
- Bulk operations for efficient management
Improve Retention
- Proactive expiry date tracking and reminders
- Multiple communication channels (email and post)
- Complete membership history and records
Ready to Streamline Your Membership Management?
Contact us to learn how our Membership module can transform how you manage and communicate with your church members